Revised and re-stated, November 2016
ARTICLE I –NAME AND OBJECT
- Section 1 – The name of this organization is “Newnan Country Club,” here in referred to as the “Club”.
- Section 2 – The object of this club is not pecuniary gain or profit, but to provide and maintain a proper place to promote health and physical exercise, and to encourage sports and social relationships among its members.
- Section 3 – This Club shall have no capital stock. Its members shall be subject to such initiation fees, dues and charges established in accordance with the procedures hereinafter set. No former- or non-member shall have any rights to the Club property.
ARTICLE II – PROPERTY
- Section 1 – The property of the Club shall consist of any and all property, real or personal, tangible or intangible, now or hereafter, acquired by the Club. The property of the Club shall belong to the resident members in good standing.
ARTICLE III –GOVERNMENT
- Section 1 – The government control and management of the club shall be vested in a President, Vice President, Secretary, Treasurer, and Board of Directors. The Board of Directors shall consist of twelve (12) resident members, to include the officers and the immediate past president.
- Section 2 – The Board of Directors may elect such assistant Secretaries and/or Treasurers as are deemed necessary for proper management of the club, who need not be members of the Board of Directors or the Club.
- Section 3 – The Board of Directors shall have the power to make or authorize all contracts for purchase of material, services, or repairs on behalf of the Club, but may not mortgage or dispose of any fixed assets, or obligate the club for any indebtedness in excess of the anticipated income for the current year, unless authorized by a majority of the members of the club present at a duly called regular or special meeting of the members; provided however, that when deemed necessary to purchase golf course equipment, golf carts and house equipment on a deferred payment plan, the Directors may authorize the execution of purchasing money notes or mortgages therefore. And further provided that if said indebtedness shall be payable over a period which exceeds sixty (60)months in principal amount in excess of $50,000.00, proxy shall be mailed to all members in advance of said meeting.
- Section 4 -In the event it is deemed necessary by the Board of Directors, any officer or employee of the Club shall be required to furnish a surety bond, provided the Club shall pay the expense of said bond.
- Section 5 – The Board of Directors shall have the power to make rules and regulations not in conflict with the bylaws of the Club, as it may deem proper, for the Governance of the Club and its members. Said authority shall include, but is not limited to, establishing fees, prices, and other value to goods and services provided by the Club. Once per year the Board of Directors may revise prices at a rate in line with, but not to exceed, the Consumer Price Index.
- Section 6 – The Board of Directors may censure, fine, or expel from the Club any member for just cause, by a majority vote of the members present, provided the charges against the accused have been made known to said member and said member has been afforded an opportunity to appear before the Board in his or her behalf.
- Section 7 – The Board of Directors shall have the power to do such acts and things not inconsistent with the bylaws as it may deem necessary for the welfare of the Club.
- Section 8 -A majority of the members of the Board of Directors must be present at a regular or special meeting of the Board of Directors to constitute a quorum. A majority vote of those present shall prevail on all questions except the election of members, when three (3) negative votes shall reject the application.
ARTICLE IV – MEETINGS
- Section 1 – The annual meeting of the members shall be held on a date during the fourth (4th) quarter of each year at the clubhouse at such time as shall be set by the Board of Directors.
- Section 2 – The Board of Directors upon their own motion, or upon receipt of a petition signed by at least twenty-five percent (25%) of the voting members, shall call a special meeting of the members. All special meetings shall be held at the clubhouse.
- Section 3 -At least ten (10) days notice of the date and time of all meetings of the members shall be given to each resident member in good standing. Said notice shall be deemed given when deposited in the United States mail addressed to the last mailing address furnished to the Club Secretary by each member. The notice will also be posted on the club’s website. The notice for each special meeting shall state the reason for which it is called.
- Section 4 – Twenty-five (25) members present at any regular or special meeting shall constitute a quorum.
- Section 5 – Regular meetings of the Board of Directors shall be held at the clubhouse once each month, the date and time to be set by the President. Any member of the board who fails to attend three (3) successive meetings of the Board, without prior permission of the President, shall cease to be a member of the Board. Special meetings of the Board may be called by the President or two (2) or more directors, by giving twenty-four (24) hour notice. These meetings shall be open to the membership on a nonparticipation basis.
- Section 6 – The President, or in his absence the Vice President, shall preside at all meetings of the members and meetings of the Board of Directors.
- Section 7 -In the event of any meeting of the membership at which a member vote is required, the member may cast his or her vote at or in advance of the meeting. Advance votes shall be submitted to the Club’s General Manager. All votes will contain the member’s membership number and his/her signature, or the signature of his/her spouse.
ARTICLE V – ELECTIONS
- Section 1 – The officers and directors shall be elected at the annual meeting of the members.
- A majority of the votes cast is required to elect each officer. In the event no nominee as an officer receives a majority of the votes cast, there shall be a run-off between the two (2) nominees receiving the highest number of votes.
- The nominees for directors, other than immediate past president, receiving the highest number of votes shall be elected.
- Section 2 – The officers and directors shall hold office for two (2) year terms. The term shall begin on January 1 of the year following the annual meeting at which they were elected. For the purpose of continuity of leadership, no more than six (6) board positions shall be filled during one (1) election unless there has been a resignation, death or removal of an officer or director requiring an additional board position to be filled.
- Section 3 – Each resident member in good standing, or his/her spouse, shall be entitled to one (1) vote. That vote may be cast at or in advance of the meeting. Advance votes shall be submitted to the Club’s General Manager. All votes will contain the member’s membership number and his/her signature, or the signature of his/her spouse. Only resident members, or the spouse of a resident member, may hold office as officer or director. No member, or spouse of a member, who is in arrears of the Club shall be entitled to vote or to be elected as an officer or director. It will be the normal progression for the Vice President to succeed the President but in no event will either office be filled by a person with less than one (1) year’s experience on the Board of Directors.
- Section 4 – In case of resignation, death, or removal of the President, the Vice President shall assume the Presidency for the unexpired term. Should the office of both President and Vice President become vacant, the Treasurer shall become the acting President until the next annual election. The directors shall fill vacancies for the officers.
- Section 5 – At least sixty (60) days prior to the annual meeting, the voting membership will be given the opportunity to elect two (2) members at large, by popular vote, to the nomination committee. At least forty-five (45) days prior to the annual meeting the President shall appoint three (3) additional resident members to the committee. This committee shall nominate the President, Vice President, Secretary, Treasurer, and new directors.
- Section 6 – At least thirty (30) days prior to the annual meeting, the nominating committee shall post the list of the proposed officers and directors on the bulletin board in the Clubhouse, as well as on the Club’s website. Within ten (10) days of posting, any eligible member in good standing may qualify for a nomination as an officer or director by submitting a petition with ten percent (10%) of the voting membership’s signatures.
- Section 7 – At least fifteen (15) days prior to the annual meeting, the nomination committee shall submit their report, including all nominations, to the membership along with the notice of the annual meeting.
ARTICLE VI –DUTIES OF THE OFFICERS & DIRECTORS
- Section 1 – The President, or in his absence, the Vice President, shall exercise general supervision over all affairs of the Club, including supervising and being a member of all committees and enforcing the rules, regulations, and the bylaws of the Club. The President may delegate to any other officers, directors, and/or the Club’s General Manager as much of his authority as he may deem best.
- Section 2 – The Secretary shall keep the minutes of all meetings of the Club and of the Board of Directors, shall give notice of all meetings of the Club and the Board of Directors, and maintain membership rolls.
- Section 3 – The Treasurer shall supervise the financial affairs of the Club, subject to the approval of the Board of Directors. For the Board of Directors, and for any interested member, the Treasurer shall prepare or oversee the preparation of an operating (profit and loss) statement and a balance sheet, to feature monthly and year to date performance.
- Section 4 – The Board of Directors may, in its direction, appoint an auditing committee. This committee shall submit a written audit of the financial condition of the Club from the date of the last audit.
ARTICLE VII – COMMITTEES
- Section 1 – The President may appoint a chairperson, who may or may not be a member of the Board of Directors, yet shall serve at the will of the President and shall report to the Board of Directors, of the following committees:
- Greens and Grounds – This committee shall have general management of the grounds used for the golf course, its maintenance, and the lakes; also that portion of the clubhouse used as the pro shop and the locker rooms; also supervision over all the employees of the Club engaged in the operation.
- Tournament – This committee shall have charge of all Club golf tournaments. This committee shall adopt and enforce local rules, regulate golf handicaps, and adopt the Club’s scorecard showing par and handicap strokes. All tournaments shall be cleared by this committee.
- House – This committee shall have general management of the clubhouse, except that portion reserved for the golf shop, and supervision over the Club employees engaged in the operation of these facilities.
- Membership – This committee shall endeavor to promote membership in the Club. It shall receive and pass upon all applications for membership and submit the same to the Board of Directors for decision. Three (3) negative director votes shall defeat any applicant. Applications for membership shall be posted on the Club bulletin board. Objection to the admission of any candidate made in writing, and signed by ten percent (10%) or more of the voting members in good standing and submitted to the Board shall defeat any application, in which cases the application may not be renewed before the expiration of six (6) months.
- Pool – This committee shall have general management of the pool and building area, the lifeguards, and other employees necessary for the operation of this facility. It shall further be responsible for repair and maintenance to the pool house and pool, and all swimming activities.
- Tennis – This committee shall have general management of the tennis courts and all tennis activities.
- Entertainment – It shall be the duty of this committee to have knowledge of the desires of the membership as a whole and to provide a well-rounded entertainment program.
In the event of any overlap of the duties of the committees, the President shall set the ultimate direction and shall control the actions of each committee. The expenses of each committee are subject to the approval of the Board of Directors.
- Section 2 – The President shall, from time to time, appoint such other committees as ordered by the Board of Directors, or in his judgment may be helpful in the transaction of the business of the Club.
- Section 3 – The chairman of each committee, or the President, may call a meeting of the committee whenever deemed necessary.
ARTICLE VIII – MEMBERSHIP AND DUES
- Section 1 – Membership classifications available are: Full Club Golf, Social, 30 Club Golf, Junior Club Golf, Corporate, Non-Resident, and Honorary. These classes, initiation fees, and monthly membership dues shall be established and may be revised at the discretion of the Board of Directors. Once per year the Board of Directors may revise dues at a rate in line with, but not to exceed the Consumer Price Index.
- Section 2 – Memberships are further defined as follows:
- Full Club Golf members have full access to use of all club facilities.
- Social members have full access to club facilities with the exception of golf amenities. Restrictions and particular fees for golf will apply to this membership class, as set by the Board of Directors.
- 30 Club Golf members shall be between the ages of thirty -one (21) and thirty-five (35) years old. Initiation fee and monthly dues shall be less than one hundred percent (100%) of regular Full Club Golf membership amounts. This membership shall convert to Full Club Golf membership on the member’s thirty-sixth (36th) birthday. If an applicant for a 30 Club Golf membership is married at the time of application, the membership shall be in the name of the eldest spouse.
- Junior Club Golf members shall be between the ages of twenty-one (21) and thirty (30) years old. Initiation fee and monthly dues shall be less than one hundred percent (100%) of regular 30 Club Golf membership amounts. This membership shall convert to 30 Club Golf membership on the member’s thirty-first(3st) birthday. If an applicant for a Junior Golf membership is married at the time of application, the membership shall be in the name of the eldest spouse.
- Corporate memberships are available and designed for multiple memberships within a corporation or firm.
- Non-resident status is available in any class above and applies to those members residing outside Coweta County, and/or more than 30 Mile from NCC. Initiation fee and dues will be established by the Board of Directors.
- Honorary membership may be granted to any member greater than eighty-five (85) years old with at least twenty-five (25) years affiliation with Newnan Country Club. This membership eliminates dues and makes all assessments voluntary. This membership does not have voting privileges.
As exceptions to the above, children of resident members who are unmarried and live with the parent member shall enjoy club privileges until their twenty-sixth (26th) birthday. At that time, this person may apply for individual Junior Club Membership and shall have their initiation fee waived. An exception also applies to a member and spouse who become divorced. Either the member or spouse, but not both, shall retain membership. The other may apply for individual membership and shall have their initiation fee waived.
- Section 3 – Special arrangements may apply in certain situations, not limited to:
- Any member in good standing going into active duty in the Armed Forces;
- Spouses of deceased members in good standing.
These exceptions shall be granted on a case by case basis, at the discretion of the Board of Directors.
- Section 4 –Leave of Absence – The decision to grant such a leave will be addressed on a case by case basis and determined by the Board of Directors. If granted, the following guidelines apply.
Leave of Absence
- No dues or food minimum. Must pay capital expenses.
- Cannot use facilities at all.
- Minimum of six (6) months leave.
- Can renew in six (6) month increments, for a total absence of eighteen (18) months.
- This is a once in a membership option. Once a member returns from this category of absence, this privilege is no longer available.
- Section 5 – Membership in the Club is not transferable, unless approved by the Board of Directors.
ARTICLE IX –DUES AND ACCOUNTS
- Section 1 – Member dues are billed for current month, member charges are billed in arrears are due on the sixteenth (16th) of the month you receive your statement. If full payment for any account is not received by the end of business on the last day of the month in which it is due, the account shall be delinquent and shall be assessed a late penalty equaling a percentage, to be determined by the Board of Directors, of the amount remaining due. If the delinquent account, including the assessed late penalty and subsequent dues and charges, is not then paid in full in thirty (30) days from the original due date the member’s name may be posted on the Club bulletin board. If the total amount due on the delinquent account, including any assessed penalty and subsequent dues and charges, is not paid within sixty (60) days of the original due date the member’s account status shall be changed to “charging denied”.If the sums due, including assessed penalties and subsequent months dues and charges, are not paid within ninety (90) days of the original due date the delinquent account is reviewed, and recommendations for disciplinary actions regarding membership status are presented to the Board of Directors. If upon account review, the Board of Directors decides to drop the delinquent member from the membership roll the Secretary or the Club’s General Manager shall notify the member by certified letter.
- Section 2 -All resignations should be in writing and addressed to either the Club Secretary or to the Club’s General Manager. Resignation does not relieve or forgive any indebtedness to the Club, unless approved by the Board of Directors. A 30 Day Notice is requested.
ARTICLE X – INFRACTIONS AND DAMAGES
- Section 1 – Members shall be responsible for damage to Club property by members of their family or their guests. Infractions of the bylaws or rules shall be addressed by the Board of Directors on a case by case basis.
ARTICLE XI -AMENDMENTS
- Section 1 – These bylaws, or any rule or decision of the Board of Directors, may be amended or repealed by the majority of votes cast by the members of the Club at any duly called regular or special meeting if said motion was published to the membership at lease thirty
(30) days prior to the meeting at which said vote was made.
ARTICLE XII – INTERPRETATION
- Section 1 – Final interpretation of the bylaws and rules shall rest with the Board of Directors.
ARTICLE XIII – BYLAWS
- Section 1 -A current version of the bylaws shall always be available, both in the Club’s office of the General Manager and on the Club’s website.
ARTICLE XIV – REINSTATEMENT POLICY
- Section 1 -Any member in good standing who resigns from the Club shall be eligible to apply to rejoin the Club, subject to the approval of the Board of Directors.
NEWNAN COUNTRY CLUB RULES
Newnan Country Club’s Rules, as suggested and established by the various Club committees, are contained in a separate document available in the Club’s office of the General Manager. These rules are not bylaws and as such, they may be revised at the suggestion of the Club’s General Manager, or at the discretion of the Board of Directors or the respective committee. Thirty (30) days notice of rules changes is not necessary.